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Coopers Board Minutes Jan. ’17

Recorded by Secretary Shana Farmer at Molly Malone’s Highlands on January 8th, 2017.

Board Member Attendance:  President Tom Farmer, Vice-President Alex Miner, Secretary Shana Farmer, Rick Jones, Matt True, Matt Owens, Derrick Mills, Phil Sapienza, Jason Ence

General Member Attendance:  Ken Luther, Rebecca Tamas

2016 Year In Review:

  • Carry over plan to convert to 501(c) status
  • Chair recognized Cooper Ken Luther for transitional advice:
    • Enter into long term partnerships with area business with caution. Be sure to record all agreements.
    • Were not able to focus/agree upon a small batch t-shirt design in 2016
    • Failed to always provide adequate advanced notice of events to members
    • Be aware that $1.00 pin for each participant is required for St. Patrick’s Day Parade

Treasurer’s Report:

  • Oct. ’16 – $4,500 liquid assets
  • Nov. ’16 – $1,400 liquid assets
    • Payment of taxes
    • Initial purchase of 2017 merchandise
  • Dec. ’16 – $2,700 liquid assets
    • Net gain due to 2017 membership purchases

Membership & Merchandise:

  • 93 members (as of Jan. 8) for 2017. Outpaces last year’s numbers for same time of year.
  • 25% of 2017 members are new to The Coopers
  • Last year’s membership/merchandise sales totaled approximately $9,000
  • 2015 membership of approximately 450 fell to 350 by EOY 2016

TO&E (Table of Organization & Equipment):

  • President requests a report of any Coopers equipment in any board members’ possession:
    • Rick Jones has the flags
    • Matt Owens has a set of drums (not the barrel drums)

Social Media:

  • Coopers social media reach has broadened significantly
  • Secretary will be granted access to all social media accounts
  • Need to complete security reset for Twitter
  • Podcast
    • Approximately 131 unique regular listeners
    • The podcast with John Neace was broadcast in a WHAS 11 story
    • Timothy Clark will remain as primary host. Brian Davis and Taylor Sorrels will remain as key hosts.
    • As Tom Farmer is now President we need to begin looking for someone to take over the podcast production job. Technical ability and time are major factors.

New business:

CR 17.0001 – The president and vice-president shall be delegated the authority to negotiate with area pub business partners. Proposed agreements will be written up and presented to the full board prior to approval.

  • Motion:  Matt Owens
  • Second:  Matt True
  • Unanimously approved

CR 17.0002 – The president and vice-president shall be delegated the authority to negotiate with a specified list of shirt and sign providers, to include Dirty Tease and Premier Sign & Design. Proposed agreements will be written up and presented to the full board prior to approval.

  • Motion:  Jason Ence
  • Second:  Derrick Mills
  • Unanimously approved

CR 17.0003 – The president and vice-president shall be delegated the authority to negotiate with a specified list of sound equipment providers, to include Music-Go-Round and Doo Wop Shop. Proposed agreements will be written up and presented to the full board prior to approval.

  • Motion:  Matt Owens
  • Second:  Jason Ence
  • Unanimously approved

CR 17.0004 – The president and vice-president shall be delegated the authority to negotiate with Mini-Cooper of Louisville in an attempt to acquire funding for merchandise geared towards younger members. Proposed agreements will be written up and presented to the full board prior to approval.

  • Motion:  Derrick Mills
  • Second:  Rick Jones
  • Unanimously approved

Tentative list of proposed business partnerships (proposed in open discussion):  Molly Malone’s Highlands, Against the Grain, Great Flood Brewery, Saints, Over the 9, Mellwood Tavern, Soccer Village

Tentative list of proposed Angel’s Share (charity) partnerships (proposed in open discussion):  Against the Grain Ball Control tap sponsorship, V Foundation (with caveat that cannot donate directly to V Foundation due to conflict of interest but can partner with V Foundation for charitable events), Special Olympics Kentucky, Family and Children’s Place, James Graham Brown Cancer Center, Norton Children’s Hospital, Shirley’s Way

Request entered for each board member to suggest charitable organizations by Jan. 15

Events for which further information is required:  The Caper (Family and Children’s Place event), Kentucky Derby Festival events, Special Olympics Kentucky Airplane Pull

CR 17.0005 – The Coopers will form a team and participate as a group in the 2017 Special Olympics Kentucky Polar Plunge to be held on Feb. 25.

  • Motion:  Jason Ence
  • Second:  Derrick Mills
  • Approved 5-4
  • The President takes responsibility for creating the team page.

CR 17.0006 – The Coopers will participate in the 2017 St. Patrick’s Day Parade.

  • Motion:  Derrick Mills
  • Second:  Phil Sapienza
  • Unanimously approved
  • $30.00 entry fee expenditure approved
  • Flatbed use donated by Derrick Mills’ family
  • Towing vehicle use donated by Brian Davis’ family

CR 17.0007 – The president and vice-president will reach out to the front office in regards to selling merchandise on the concourse at home matches. The number of matches at which Coopers merchandise will be sold will be determined at a later date should the club approve. It is subsequently resolved that Coopers merchandise will be offered at the SG tailgate location throughout the season.

  • Motion:  Jason Ence
  • Second:  Phil Sapienza
  • Unanimously approved

CR 17.0008 – Rick Jones (member-at-large) is hereby granted the title and role of Tailgate Ambassador, with authority to coordinate with the various SGs and independent supporters on tailgate activities.

  • Motion:  Alex Miner
  • Second:  Jason Ence
  • Unanimously approved

Motion tabled on start location of March to the Match. Recommendation entered and agreed upon for general membership survey to determine member opinion.

Motion tabled for trademark of Coopers logos until further information is acquired by the president.

CR 17.0009 – Brian Volz is hereby granted the title and role of Web Coordinator, with authority to maintain The Coopers website in concert with the president and editor-in-chief.

  • Motion:  Matt True
  • Second:  Derrick Mills
  • Unanimously Approved

Tentative date for next board meeting set as Sunday, Feb. 5 1PM. Location TBD.